Board Minutes...
PUBLIC UTILITY
DISTRICT NO. 1 OF FERRY COUNTY
REGULAR MEETING OF
COMMISSIONERS
March 19, 2007
The regular meeting of the Board
of Commissioners was called to order by President Chris Kroupa at 9:15 a.m.
Present were Commissioners Chris Kroupa and Nathan Davis with Commissioner
Caudell joining the meeting at 10:08 a.m., Manager Roberta Weller, Attorney
Steve Graham, Auditor Jennine Groth and Secretary/Treasurer Jayne Jurgensen.
Visitors: Dennis Wuerth
All stood for the Flag Salute
which was lead by Commissioner Davis.
The minutes of the February
meeting were reviewed with approval pending the arrival of Commissioner Caudell.
Commissioner Davis stated that it was his understanding from the February
meeting that discussions during the meetings were to be reported in more detail.
He further asked that he be provided an unedited copy of the Minutes prior to
finalization.
Reports:
The Treasurer's Report was
presented by Jayne Jurgensen:
- Operating Funds available as of
March 10, 2007 were $1,497,982.90 with restricted funds of $1,404,361.51.
There were eight outages in the month of February for a year-to-date total of
eleven compared to twenty-four for the same period in 2006. The Revolving
Loan/Grant Fund and the High Cost Grant repayment reports were reviewed
The Auditor's Report was presented
by Jennine Groth:
- The voucher listing was
reviewed with the Board and questions answered. The approval of the Warrants
was held pending the arrival of Commissioner Caudell. The new computer system
reporting was used for a portion of the Boards report and it was discussed
briefly.
- The Financial and Statistical
Report was reviewed by the Board.
- The D. Hittle report was
presented
- The State mileage rate has
increased effective January 1, 2007 to .485 per mile.
- RUS Form 7 was distributed.
- Federated Insurance issued the
annual rebate in the amount of $758. This is a considerable increase over the
$460 received in 2006.
The Manager's Report was presented
by Roberta Weller:
Correspondence:
- A letter has been received from
Mr. Dan Bower with RUS advising that he has reviewed the Load Forecast and has
approved it. The Board signed three additional copies of the previously
adopted, Resolution 07-01 "A Resolution Adopting Load Forecast" as three
original copies were needed by RUS. Power Engineers can now move on to the
next step. Commissioner Kroupa questioned the status of the Utility's request
to perform stubbing work. Manager Weller advised that Mr. Bower indicated that
this type of work will not disqualify the Utility from a loan however, money
cannot be borrowed from RUS for this type of work.
- A letter has been received from
Avista stating that Justin Koepke has completed all classroom requirements for
a Lineman with a score of 99.2. He has yet to take his actual test which will
hopefully be completed by April.
- A letter has been received from
the Curlew School advising that their Annual Science Fair will be held on
March 28. The Utility was asked to again help sponsor this event and to
provide an exhibit as in previous years if possible. A motion was made by
Commissioner Davis to sponsor in the amount of $60. The motion was seconded by
Commissioner Kroupa and unanimously approved.
- A letter has been received from
B.P.A. advising of an important change in how they will conduct Transmission
business and explaining the affects of the change. On March 31 the new
transmission scheduling system OASIS will become effective. Ferry P.U.D. is a
full requirements customer and B.P.A. will be making all appropriate changes
in our service to meet any new requirements and the Utility will see no
specific changes. Annexation of a new service territory, purchasing power from
a new source, modification or deletion of a Network Resource specified in
Ferry's NT Contract, and the renewal of Ferry's NT contract at the end of its
contract period would affect the transmission system.
Mr. Dennis Wuerth joined the
meeting at 9:42 a.m.
- A letter has been received from
NWPPA explaining that the Utility has qualified for a Safety Award for no lost
time accidents. The award will be presented on April 26 at the E&O Conference
which will be held in Tacoma. The Board concurred that if Mike Brown is
available to attend, he will accept the award.
Visitor, Dennis Wuerth, was
introduced and given an opportunity to speak. He explained that he had no
specific issues and that he was interested in attending a Board meeting. He did
question the updating of the Utility's website as the meeting information was
not current and questioned whether it would be possible to include the Board's
Agenda. He thanked the Utility for all of the good work that was done throughout
the winter as he was not aware of any outages.
Manager Weller Continued with her
report.
- A letter has just been received
from the King County Office of the Prosecuting Attorney regarding criminal
charges filed against the individual who forged checks against the Utility's
G&O account. Because the Utility pays with warrants, it lost no funds although
the entities that did cash the checks suffered a loss. Attorney Graham advised
that, under the restitution laws, the Utility's time involved in the matter
and associated long distance telephone calls are not compensable. Utilities
are being encouraged to change from warrants to actual checks which is not our
desire.
A brief recess was declared at
9:58 a.m. with the meeting reconvening at 10:00 a.m.
- A letter has been received from
the Republic BPW advising that they will be hosting their 3rd
annual bingo fund-raiser on March 24 and asking the Utility to donate. In the
past the Utility employees have given two $25 gift certificates and this will
again be done.
- A claim was recently received
from Mr. Terry Bryant for damages incurred on his property on July 27, 2006
when the line crew drove over a water well stand-pipe causing the hydraulic
tank on the truck to puncture. This resulted in approximately 30-gallons of
hydraulic fluid leaking into and around his well. The incident was reported to
the Utility's insurance company at the time and an adjustor visited the site.
An agreement could not be reached with Mr. Bryant as he also wanted two other
water wells tested which resulted in none of the wells being tested. The
Utility had asked that a Utility representative be present during the testing
and Mr. Bryant would not agree to this. The total claim is for $28,720.50 plus
court costs if applicable.
Commissioner Caudell joined the
meeting at 10:08 a.m.
Attorney Graham reported that he
has consulted a geologist who is an expert in oil contamination of ground water
and he advised that the material should be removed as quickly as possible. The
Utility did show due diligence by reporting the incident to the Department of
Ecology right away. The landowner may also be responsible for the incident at
the pipe was not clearly marked in the tall grass. Commissioner Davis questioned
the reporting sequence, i.e., is the DOE reported to first. Attorney Graham
advised that by law, this is not necessary. The DOE had initially indicated that
they were to be notified immediately but after he talked with them they were
advised that there are different requirements for the various water sources.
Commissioner Caudell requested that the Board move into an Executive Session for
the purpose of discussing potential litigation. This was done at 10:12 a.m. for
approximately twenty minutes. The meeting returned to regular session at 10:25
a.m. with the Board concurring that appropriate action would be to send a letter
to the insurance company as expediently as possible and then wait for their
response.
Commissioner Kroupa pointed out
that the meeting will continue until 12:30 for a late lunch. A recap of the
proceedings of the meeting was presented for Commissioner Caudell's benefit.
Commissioner Caudell questioned the printing of the billings and Auditor Groth
explained that there is the possibility that this job will be outsourced.
Commissioner Caudell asked that a presentation be made to the Board on the
billing and mailing process prior to a decision.
A motion to approve the minutes of
the February meeting was made by Commissioner Davis. The motion was seconded by
Commissioner Caudell and unanimously carried.
A motion to approve Board approved
G&O Warrants Number 24438 through 24491 in the amount of $113,076.14 and Numbers
1001 through 1039 in the amount of $36,414.26 and Payroll Warrants Numbers
009329 through 009347 in the amount of $42,298.54 and Numbers 009348 through
009370 in the amount of $41,838.07 was made by Commissioner Caudell, seconded by
Commissioner Davis and unanimously carried.
Manager Weller continued with her
report:
Meetings:
- The NWPPA Engineering and
Operations Conference will be held in Tacoma in April. The information
pertaining to the Utility's Safety Award was presented for Commissioner
Caudell.
- The Annual NWPPA Conference and
Membership meeting will be held May 20 through 24 in Spokane. May 21 is
scheduled to be the Regular Board Meeting day. After a brief discussion of the
agenda, the Board was in agreement that they could forego the first days
activities. Commissioner Caudell will attend and requested lodging at the
DoubleTree. Commissioners Kroupa and Davis are undecided. Pending their final
decision, Manager Weller will secure more cost effective lodging for the other
two Commissioners and herself.
- General Foreman Sage has
reviewed the Okanogan County Service Territory map as prepared by Okanogan
County P.U.D. and has found their proposal acceptable. The map reflects some
of the proposals made by the Ferry P.U.D. Commissioner Caudell questioned the
length of time Manager Berrie would be with Okanogan P.U.D. The Board was in
agreement that the Territory should be finalized before he has transferred.
General Foreman Randy Sage joined
the meeting at 11:10 a.m.
Mr. Sage advised that the Utility
will not be giving up any existing system or consumers and the proposal appears
to meet the needs of both Utilities. Manager Weller will see that an agreement
is prepared for both Utilities to sign. A motion to accept the Service Territory
map was made by Commissioner Caudell. The motion was seconded by Commissioner
Davis and unanimously approved. Manager Weller will contact Mr. Berrie.
The General Foreman's Report was
presented by Randy Sage:
- Attended the most recent
Community Advisory Board meeting. The by-laws have been completed and the next
meeting will be used to establish the parameters for receiving information
from the public. The next pressing issue will pertain to vehicles issues,
i.e., noise levels and emissions. Commissioner Caudell recommended that Mr.
Sage contact Kyle Desautel regarding his possible participation as a
representative for the Colville Tribes.
- The crew has completed two more
line extensions.
- An outage occurred at the San
Poil Bay subdivision. This is the third time that the underground primary
cable has faulted. An easement was obtained to relocate the wire and in the
process of making the necessary repairs it was learned that a portion of the
line was not covered by the required 30 inches of material.
- There is another section,
between 600 and 800 feet, of old cable to be replaced at Curlew Kai. There are
several thousand feet yet to be upgraded. Commissioner Caudell advised that
costs are an issue and the policy is to deal with the faults when they are
found as we don't budget for putting in replacing lines and it's one thing to
repair a fault and another to put in a new system. Mr. Sage explained that the
costs are being tracked by work order and at the time the budget is prepared
the prior years expenditures are used to help develop the budget. Commissioner
Caudell stated that there is no cushion and he is worried about the situation.
He agreed that the Utility does need a quality system but what he has heard is
that the General Foreman elects to put in new system where the old system may
be adequate. He stressed that the Utility is really tight and a rate increase
may not be the way to deal with the situation. General Foreman Sage added
that, from a customer service standpoint, when there are multiple
faults/stresses on an underground piece of cable, and there are a number of
customers served from this section, the Utility doesn't have the latitude to
not make appropriate repairs. The criteria set for replacement of underground
cable was three faults and they multiply and increase prior to replacement.
Faults are a result of imperfections in the cable when manufactured and
usually occur when ground temperatures change in the spring or fall. He
concluded by stating that unless someone stops him, he will continue in the
manner in which he has been operating. Commissioner Kroupa stated that he
understood Commissioner Caudell's concerns but feels that there is funding to
cover the expenditures. He compared our maintenance program with Avista's to
the East and the expense involved with their system. He concluded by stating
that he does not have a problem with performing maintenance on poles and does
agree that the budget does need to be monitored closely.
- The meeting regarding brush
clearing was well attended and went very well. The contractor did ask for a
commitment from the utilities present so that he could pursue the equipment.
He was advised that our Utility would not be interested in the 2007 field
season but would consider this type of work in the future.
Commissioner Caudell requested an
Executive Session to discuss potential litigation at 11:40 a.m. for
approximately fifteen minutes. The meeting returned to regular session at 12:25
p.m. and immediately adjourned for lunch. The meeting reconvened at 2:10 p.m.
with Commissioner Caudell presiding in Commissioner Kroupa's absence. General
Foreman Sage did not return to the meeting.
Conservation Director John
Friederichs joined the meeting at 2:13 p.m. for the purpose of presenting the
Conservation Report.
- The Renewable Energy System
Cost Recovery Program is moving slowly. Several packets have been sent. The
Curlew Medical Clinic is interested and in all probability will be the first
to take advantage of the program. The Assisted Living Facility is also
interested and should be the next to participate.
- The Public Utility Tax Credit
for transportation Services did not pass through the legislation process again
this year.
- The Post 2006 Conservation
Program is moving slowly as well. The Energy Smart grocery program is still in
progress and a contractor has been scheduled to install door gaskets. A
lighting estimate has been completed for the Republic School. The decision to
proceed now rests with the School. A portion of the total cost will be paid by
B.P.A..
- Arrangements will be finalized
for the PV installation at the new Assisted Living facility. The new Curlew
Medical Clinic will also have a grid-tied PV installation. Commissioner
Caudell asked that the Utility send a letter of appreciation to Mrs.
O'Halloran for her support of renewables by installing the PV system on the
Clinic. Board concurrence.
- The wood waste-to-methanol may
still be possible. TEDD is looking for an economic development project in
either Ferry or Stevens County. Met with TEDD and interested area individuals
to put together a pre-application for review in hopes that a full application
will be requested. The proposal included several new businesses for the area.
Manager Weller provided
information regarding a telephone conversation she had with a gentleman from New
York who is interested in bringing a major industry into Ferry County.
Mr. Friederichs was thanked for
his report and he exited the meeting at 2:40 p.m.
Commissioners Reports:
Commissioner Davis:
- Attended two of the Horizon
Project meetings which are focused on combating poverty and implementing
changes in the County. High School seniors at Curlew, Republic and Inchelium
Schools are also developing proposals to improve the status of those in
poverty. More meetings are planned.
- Attended the meeting with the
local contractor and other utilities to discuss a brush cutting program. Would
be interested to see a pilot program to see it this equipment would truly be
cost effective.
- The letter from employees was
covered earlier.
- The matter of direct payroll
deposit was questioned. Manager Weller advised that she met with the Union
Representative on February 26. Those at the meeting agreed to wait to see what
the outcome will be after the payroll portion of the new computer system is
operational. Will see how many employees voluntarily sign up for this option.
Another meeting will be held in September with the Union to discuss further.
Commission Caudell asked that the
minutes reflect a correction to the morning Executive Session. The purpose was
to discuss personnel matters with personnel present rather than litigation which
may be the next step. Attorney Graham added that the Board came out of Executive
Session as 12:05 p.m. for the purpose of extending the Executive Session until
12:25 p.m.
- A TRICO meeting will be held on
April 28. Has responded to information on the by-laws amendments. Commissioner
Caudell questioned whether this information should have been completed by the
full Board as Commissioner Davis is representing the other Commissioners.
Manager Weller continued her
report:
General Business:
- Training on the new computer
system has just been completed. A PCS trainer was at the Utility for ten days
working with Auditor Groth on the financial side which includes accounts
payable, payroll, ARO and the general ledger and all components are now live.
April 1 is the target date to make transportation, work orders and inventory
live. The first payroll run is being processed and carefully reviewed. The
first accounts payable check run has been completed through the new system.
The first 2,000 checks received were incorrect and have been reordered at no
cost to the Utility. PCS is available until 4:00 p.m. our time to answer any
questions. The Internet may be causing problems as connections were lost
during training. Commissioner Caudell added that the Utility is to make
Verizon aware of the problems. He has spoken with Senator Cantwell's Aide
regarding the pricing inconsistencies and fiber availability. There are at
least six telecommunications bills before the legislature this spring.
Unfortunately they don't really deal with rural communities. He has asked the
WPUDA to engage on the subject and to make sure that we're in that discussion
again.
Commissioner Kroupa returned to
the meeting at 3:07 p.m.
The Manager's Report continued:
The Utility has begun ramping up
to start on the customer service/billing portion of the system. Auditor Jennine
Groth and Deputy Auditor Marilee Schertenleib worked through the weekend on the
payroll system. Treasurer Jayne Jurgensen and Deputy Treasurer Andrea Olson also
had training on the cash manager program. Work order training has been provided
to Staking Engineer Steve VanSlyke and Warehouseman Mike Brown has received
training on the outside information. Commissioner Caudell questioned whether
information is still being migrated and whether the system is still within
budget. Manager Weller answered in the affirmative to both questions.
- The Union employees were
granted a wage increase effective April 1, 2007. Administrative Schedule 24-07
was presented to the Board which will allow a wage increase for management
personnel. A motion was made by Commissioner Caudell to accept Proposal
Schedule 24-07. The motion was seconded by Commissioner Davis and unanimously
approved. As per 04/16/07 Bd Mtg. increase as follows: Union Linemen 3%, all
other Union personnel & Management personnel 2%.
Commissioner Caudell questioned
the status of the satellite which would allow the Utility to have a back-up
Internet connection. Manager Weller advised that the Utility can go use the PCS
satellite and connect directly to their computers. However, the Utility has gone
through the Republic TV Association for a back-up connection at the cost of
$27.50 per month.
- The NRU letter written to B.P.A.
explaining NRU's position regarding the proposed IOU benefit increase was
briefly discussed. The Utility's Resolution opposing this increase has also
been sent to B.P.A.
- The draft communication policy
presented at the February meeting was brought up for review. The proposed
updated draft will make the use of Utility-owned computers for personal use
more stringent. It also explains that information that goes over the Internet
is public. Information that supervisors and Managers are receiving indicates
that companies are getting into trouble with employees use of the Internet.
Commissioner Caudell questioned what constituted de minimis use. Attorney
Graham explained that the State Auditors Office has yet to define de minimis
use. Most State agencies and counties do not have a de minimis policy for the
Utility to adopt. He added that he does know that governments allow employees
to use the Internet on their breaks. Manager Weller added that the Utility had
a first directive and the second directive was created to tighten up the
requirements. The Board concurred that they would review the document and
bring back to the April Board meeting.
- A proposed change in the Travel
Policy was presented. It was explained that the current policy states that the
Utility will follow the State POV mileage rate for personal vehicle use
reimbursement. Employees have always been encouraged to use Utility vehicles
when they travel.
Mr. Wuerth thanked the Board for
their time and he exited the meeting at 3:10 p.m.
Employees have more flexibility
when they use their personal vehicles however, sometimes additional mileage is
included in the reimbursement. The proposed change to the policy is that
personal vehicles may still be used however the employee will only be reimbursed
for fuel used for the trip. Manager Weller recommended changing the policy back
to the old way as this will save the Utility money as the new State mileage rate
is now 48.5 cents per mile. The Board concurred that it is more cost effective
to use Utility vehicles and all agreed to do so when it will meet their travel
needs. Commissioner Caudell added that he did not feel that the Utility should
be trying to save money on travel. Commissioner Kroupa added that reimbursement
for driving long distances versus flying can be quite costly. Auditor Groth
interjected that the Conservation Vehicle is available as it is used very
little. Commissioner Kroupa added that he felt changing the policy was too
extreme and that most employees travel to one or two workshops per year while
Commissioner Caudell is away for extended periods. It would not be cost
effective to have a Utility vehicle tied up for the length of time Commissioner
Caudell is away. Auditor Groth suggested two separate travel policies, one for
commissioners and one for employees. Commissioner Caudell questioned whether the
travel was being abused. Manager Weller explained that it was an issue in the
management meeting as employees had issues with who could use a company vehicle
and who could use their personal vehicle and be reimbursed. The Board concurred
that Manager Weller is to talk with employees prior to travel. Commissioner
Davis added that he felt the policy should remain as it is currently and
employees should be encouraged to use a company vehicle however, if they want to
take a spouse they should be able to take their personal vehicle and be
appropriately reimbursed.
- Met with the Union on February
26 regarding the direct deposit of payroll checks issue. As agreed at the
meeting, will meet again in September to review the situation.
- Met with Management personnel
on March 9 to discuss some of the issues. They were told that she would meet
again to continue the discussion.
- Have spoken with two
individuals who would be available to put together an employee and consumer
survey. Commissioner Caudell added that one of the individuals is also a
consultant for employee relations and would be able to interview employees and
Board to learn what the issue is. Commissioner Davis requested additional
pricing information for both companies in order to make a decision at the
April Board meeting. Commissioner Kroupa stated that he would like to see the
Board have input into the nature of the survey and what kind of questions
should be asked, whereas, Commissioner Caudell feels that the person
performing the survey should develop all questions.
- Attended a Fred Pryor meeting
in Spokane with a summary provided to the Board. They were asked to consider
the suggestion made.
- Power Engineers has been
contacted regarding the Construction Work Plans. They have now completed the
modeling for the distribution system as the Load Forecast has been approved by
RUS. The load allocation to allocate to each of the substations has been
completed, emailed to Staking Engineer Steve VanSlyke and approved by Mr.
VanSlyke and Dan Bower of RUS. The total cost of the report is $86,000.
Commissioner Caudell expressed concern that this report will create the
Utility's High Water Mark for B.P.A. Commissioner Kroupa stated that he had an
opportunity to visit with John Heberling and Mr. Heberling suggested that the
Utility consider a different type of loan that is usually ½% over the RUS rate
but does not require the RUS reporting. Auditor Groth interjected that the
Utility is required to complete the reports because it is an RUS borrower.
A brief recess was declared at
4:00 p.m. with the meeting reconvening at 4:05 p.m.
- The need to bring all customer
deposits up to the current level of $200 was presented. There were a number of
customers that chose not to pay the additional amount and the Utility has been
transferring a portion of their payments to the deposit to meet the
requirement. The winter moratorium is now lifted and delinquent services will
now be disconnected for non-payment. Any customer that is disconnected will
not be reconnected until they have met the deposit requirements. The new
billing computer system will become effective on July 1 and there must be a
minimal number of delinquent accounts at this time. The Utility will also read
every meter for two consecutive months. Information will be provided to
consumers explaining this need. This will meet the Utility's requirement of
reading all meters annually to identify problems.
- A vacation request was
submitted for signature.
- The Revolving Loan committee
will meet immediately following the Board meeting.
The Attorney's Report was
presented by Attorney Graham:
- The question posed at the
February Board meeting by Credit Manager Jurgensen regarding adding delinquent
143 billings to a customers electric billing has been researched. Emailed the
entire WPUDA Attorneys association and spoke with several in person. The
general consensus is that accidents or consumer caused expenses on a consumers
property could rightfully be attached to the power bill. If a consumer caused
a power outage off their residential property this could not be added to their
electric bill. The additional charges are based on a tort principle (someone
has caused damage) there is a three-year statute of limitation. Recommended
that the policy be amended to allow the District to clearly make it evident to
consumers that these add-ons can simply be attached to their main power bill.
Old expenses would need to be resolved either by writing off or taking to
small claims court. Commissioner Caudell asked that Manager Weller and Auditor
Groth develop a policy for the April Board meeting.
- There are certain terms used in
the Utility's Policy Handbook that could be made gender neutral to reduce
potential liability in the future. Auditor Groth questioned whether the
wording in the Policy Handbook should agree with the Union Contract and would
changing the Handbook affect the Contract. Attorney Graham advised that
changes of this nature would have no impact on the Contract. Commissioner
Caudell stated that if the Union doesn't have an issue with the wording then
the Utility shouldn't.
- Very little new information
regarding the Steinbock matter. A portion of their property is being
foreclosed on. Judge Nielsen will decide the outcome at the end of April and
he will be asked to dismiss the case against the Utility.
- Has reviewed the Kinross
Contract as requested and the Utility will act as go-between with the private
contractor for the construction of the underground and overhead line. There is
not liability for the Utility and all expenses are on Kinross.
- Questioned a comment made by
Commissioner Caudell at the February Board Meeting regarding CALEA.
Commissioner Caudell explained that he has gathered information. The law
states that anyone in the ISP business has to comply with the Federal
regulation that makes their email achievable and subject to search. The date
that this became effective has since passed. Commissioner Caudell will forward
emails to Attorney Graham regarding the subject.
- Information was distributed to
the Board regarding the Open Public Meeting Act and how this applies to any
governmental entity.
The Board went into Executive
Session at 4:45 p.m. for approximately twenty minutes for the purpose of
discussing potential litigation. The meeting returned to regular session at 5:12
p.m.
Lobbying: None
Commissioners Reports:
Commissioner Caudell:
- Provided information relative
to his recent trip to Washington, DC. Had an opportunity to speak with Senator
Cantwell's Aide regarding the 2006 Census. Ferry County is challenged to be
eligible for grants as the Census omitted anything except Republic. For most
grants, if the area is not Census recognized and entity is not eligible. It
has been learned that the is a 6-month period after a Census is completed to
appeal the outcome and this was not done. The next opportunity to correct this
matter is during the 2010 Census. Broadband into the northern portion of the
County was also discussed with the Aide, as was Verizon. The Universal Service
Fund is deployed according to zip code. This is one of the areas that is being
looked into with the new bills. Is encouraging WPUDA Managers to draft a
universal service position paper along with the lobbyist in Washington DC
monitoring the situation. Met with the UTC Commissioner in Olympia in hopes
that public power can get into the loop and not be excluded in the definition
of service providers. Had a great visit with the delegation and was the emcee
and choreographed the presentation. As per 04/16/07 Bd. Mtg. - for WPUDA as
President.
With no further business to come
before the Board, the meeting recessed at 5:25 p.m.
Recessed meeting of March 19, 2007
was called to order by President Chris Kroupa at 4:45 p.m. on March 28, 2007.
Present were Commissioners Kroupa and Nathan Davis, Attorney Steve Graham and
Manager Roberta Weller. A conference call with Lauren Glickman was initiated to
discuss the format to be used for an upcoming survey. Said call was ended at
5:30 p.m.
At 5:45 p.m. the Revolving Fund
Board of Directors meeting commenced with Commissioners Kroupa and Davis,
Attorney Steve Graham, Recording Secretary Roberta Weller in attendance and
Director Gail Kuehne present via phone conference. Commissioner Gregg Caudell
joined the group at 5:50 p.m. and Director Dan Miller was absent.
The Minutes of the Directors'
March 19th meeting were approved.
A Loan request by K Diamond K
Ranch was brought before the Directors and thoroughly discussed. Mr. Steve Konz
joined the group at 6:10 p.m. to make a further presentation. Motion was made,
seconded and unanimously approved to loan K Diamond K Ranch $80,000.00 at 5%
interest for 10 years with a 6 month grace period before interest started to
accrue and first payment due. Mr. Konz exited the meeting room. Details of
securing collateral and drawing the documents were directed to Attorney Graham
and Manager Weller.
Commissioner Caudell moved and
Commissioner Davis seconded the motion to retain Gail Kuehne as a Director on
the Revolving Fund Board for another 2 year term and the motion unanimously
carried.
Revolving Fund Board of Directors
meeting ended at 6:50 p.m.
P.U.D. Commissioners Board meeting
continued with Attorney Steve Graham explaining the laws governing the awarding
of contracts and the setting of performance bonds for construction work. The
Board was presented with an analysis from Power Engineers covering the bids
submitted for the Kinross overhead line construction and underground line
construction. Overhead line bids were received from Wilson Construction in the
amount of $824,676.82, Hawkeye Construction in the amount of $1,092,025.56, and
International Line Builders in the amount of $1,097,382.17. One underground line
bid was received from Alpine Concrete & Excavating in the amount of $297,816.00.
Commissioner Caudell moved and
Commissioner Davis seconded the motion to accept Wilson Construction bid for
overhead line construction and Alpine Concrete & Excavating bid for underground
line construction and to set the Bond at 100%. Motion unanimously carried.
Board concurred with awarding the
Wood Poles bid to J. A. Baxster, the Steel Pole bid to Saber Tubular Structures
and the Materials Bid to General Pacific.
With no further business to come
before the Board, the Meeting was adjourned at 7:20 pm
BOARD OF COMMISSIONERS
PUBLIC UTILITY DISTRICT NO. ONE
FERRY COUNTY, WASHINGTON
President
ATTEST: Vice-President
Secretary
APPROVED:
Manager
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